[Scouts] Fundraising Events 2018-19

Note: there are important changes to the event allocations this year so ensure you read this carefully – the preference form is at the end of this post.

Our Scout Unit has a strong history of providing a quality scouting program over many years. To support this we have worked hard to keep up with the equipment we need to give our kids. Fundraising for Scouts can be a challenge as sponsorship is limited and we try and avoid asking parents to dip into their pockets as much as possible. Raising this money is vital to the sustainability of the Unit and is what helps make our program one of the best in Victoria.

What are the funds for?
All the money raised goes directly to supporting our Unit program. This includes funding our Tuesday night activities rather than asking for money every week, supporting the Unit Council, buying key camping equipment and so much more. Some recent examples of what the money covers are things like the recently held Mystery Flight night, repairing hike tents before the Prom hike, the African drumming night and buying games equipment. Every week there are expenses involved in running the program and the money we raise through these events ensure we can continue to offer the fun, challenging, adventurous and inclusive program.

How do we raise the money?
We generally limit our fundraising to one method and this is through providing people for the Gatorade Triathlon Season plus a couple of other events each summer.  This involved two different activities:
– Bag Packing: we provide people to pack competitor giveaway bags on Saturdays, typically between 10.00am – 1.00pm.
– Drink Station: Sunday triathlon, our job is to hand out water to competitors on the run leg, typically between 6.15am – 11.00am.
It can get pretty hectic at times, but we have a bit of fun along the way also.  We generally have three drink stations with six scouts or family members on each station.  Often Scouts bring a parent(s) or sibling along to help, but if this is not possible we can generally arrange for them to be picked up and dropped home again.

Where does the money come from and how much will we get?
In return for providing the people, we receive between $40 – $50 per person. We also get a bonus if we are able to provide the number of people we have committed to. Over the last few seasons, we have been able to raise over $10,000 for our Unit.

What we require of Scout Families:
To make this fundraising work we need the support of all our Scout families. We require a minimum of 7 participations per family; that can be 7 people to one event or 1 person to 7 events etc.

This your chance to pre-register for all of the events for the 2018-2019 season – you have two weeks to put in your preferences before we allocate you to events. If you don’t provide any preferences we will allocate you to the remaining places and you will need to attend these. Preferences must be submitted by Monday 5th November.

The final allocations will be shared with everyone by the 11th of November. If you are allocated to an event that you cannot attend you will be responsible for helping find another family to fill your spots and advise Helen of the change.

Prior to each event, Helen Kennedy (a Scout parent and our fundraising coordinator) will send all those that are registered all the relevant information.

When the triathlon dates clash with camps we ask parents and other family members to go along and support us at the events so the Scouts can still participate in the camps.

Event dates:
Saturday 24th and Sunday 25th November – Elwood
Saturday 1st and Sunday 2nd December – St Kilda
Saturday 8th and Sunday 9th December – Sandringham
Saturday 12th and Sunday 13th January – St Kilda
Saturday 2nd and Sunday 3rd February – Elwood
Saturday 2nd and Sunday 3rd March – Elwood
Saturday 30th and Sunday 31st March – St Kilda
Saturday 13th and Sunday 14th April – St Kilda